Conferences & Summits

Multi-day programmes that run to the minute.

Conferences fail on logistics long before they fail on content. Delegate flow, session timing, AV reliability and the arrival experience decide whether your speakers are heard. Arona runs the whole operation so your programme is the only thing your delegates notice.

Plan this event

What we handle

Run-of-show built session by session, with named owners and cue timings

QR delegate check-in that clears arrival queues in seconds and works offline

Full AV: staging, PA, screens, lighting and technician cover for the whole programme

Breakout room turnarounds managed against the published schedule

A written attendance report after the event — arrivals, no-shows, session flow

Typical investment

UGX 25M – 120M depending on delegates, days and production

A guide range, not a quote. Your proposal is itemised against your actual brief, guest count and venue.

Worth knowing before you plan

The things that most often go wrong — whether or not you work with us.

Delegate arrival is your riskiest 40 minutes

A 300-delegate conference checking in on paper takes over an hour and sets a tone you cannot undo. Plan arrival capacity before you plan the agenda.

Book AV around the room, not the budget

Ceiling height, room shape and natural light change what equipment actually works. A venue walkthrough before you sign avoids paying twice.

Build a buffer into the programme

Sessions overrun. A programme with no slack turns one late speaker into a lunch that runs into the afternoon plenary.

Ready to plan your conferences & summits?

Build your event in under five minutes. No obligation, and no contact details needed to see what it involves.

Start Your Event See our work